Managing a remote team can feel like solving a jigsaw puzzle. Add a coworking space to the mix, and you might think things will get more chaotic. But it doesn't have to be that way!
In fact, with the right practices and tools, you can run a highly productive remote team while enjoying the energy and resources of a coworking space.
Here’s a practical guide to help you master remote team management from a coworking space while keeping things organized and productive.
1. Pick the Right Coworking Space for Your Needs
Every coworking space is different. Some are designed for solo workers, while others focus on creating collaborative environments. When managing a remote team, you need a space that fits your specific needs. Look for a coworking space that offers:
Reliable Wi-Fi with backup connections
Meeting rooms with video conferencing capabilities
Quiet zones for focused work
A vibrant community that fosters collaboration
For instance, spaces like Beginest coworking spaces in Bangalore offer tech-enabled meeting rooms and a professional yet welcoming vibe that’s perfect for hosting team discussions or brainstorming sessions.
Choosing the right environment is a key step in optimizing remote work best practices.
2. Leverage Technology to Stay Connected
Effective communication is the backbone of remote team management. Use tools that bridge the gap between you and your team, no matter where they are working from. Some essentials include:
Messaging platforms like Slack: Keep your communication in one place. Create specific channels for projects to ensure clarity.
Project management tools like Trello or Asana: Assign tasks, set deadlines, and track progress seamlessly.
Video conferencing tools like Zoom or Google Meet: Host regular check-ins and team meetings.
Coworking spaces often provide the tech infrastructure you need for these tools to work smoothly, ensuring that you and your team stay on the same page.
3. Establish Clear Expectations
Managing a remote team can be tricky if everyone isn’t aligned on expectations. Create clear guidelines about:
Working hours (especially if your team is spread across time zones)
Preferred communication tools and response times
Task deadlines and deliverables
Being in a coworking space allows you to model these behaviors. For example, if you’re collaborating with team members onsite, others working remotely will follow your lead based on how you manage your day.
Incorporating these behaviors into your workflow strengthens remote work best practices and sets a positive example.
4. Make Use of Private Meeting Rooms for Brainstorming
Coworking spaces often provide meeting rooms equipped with whiteboards, screens, and other tools that boost collaboration. Schedule regular brainstorming sessions or one-on-one meetings with your team to encourage innovation.
The physical space can serve as a hub for occasional in-person meetings if your team is based nearby. For remote team members, use video conferencing to connect them virtually, ensuring everyone feels included and valued.
5. Focus on Team Bonding
Remote teams often miss out on the camaraderie of working in the same location. When working from a coworking space, try these tips to keep your team connected:
Host virtual team-building activities, such as trivia games or online workshops.
If some members are local, arrange coworking days together. A fun brainstorming session followed by lunch can go a long way in strengthening team relationships.
Many coworking spaces, like Beginest coworking spaces in Bangalore, have community events. Attend these with your local team to connect and network.
6. Track Productivity Without Micromanaging
As a leader, it’s tempting to keep a close eye on your team’s progress. However excessive monitoring can hurt trust. Instead, focus on results by setting measurable goals.
Use tools like Time Doctor or Hubstaff to help track productivity without being intrusive. Combine this with regular updates during weekly calls to ensure tasks are on track.
When done right, this approach enhances your remote team management skills and builds trust within the team.
7. Take Breaks and Encourage Balance
Coworking spaces are dynamic, but it’s easy to get caught up in the hustle and forget to take breaks. Step out for a coffee, stretch, or simply relax for a few minutes. Encourage your remote team to do the same by promoting healthy work habits.
By modeling balance, you create an environment where everyone feels energized and ready to contribute their best. This habit is integral to following remote work best practices for both yourself and your team.
Final Thoughts
Managing a remote team while working from a coworking space might seem daunting at first, but with the right strategies, it can be a game changer. From choosing the right space to fostering communication and trust, these tips can make the process smoother.
And if you are looking for a coworking space in Bangalore, Beginest coworking spaces are perfect for you. Why?
We have coworking spaces in Indiranagar and coworking spaces in MG Road which are prime locations in the tech hub of India, Bangalore, and at very affordable rates.
We have flexible hot desks with a super high speed wifi in our coworking spaces in Bangalore, perfect for remote teams.
Beginest coworking spaces in Bangalore have excellent infrastructure and a sense of thriving community of 200+ startups and 100+ freelancers that can enhance productivity for remote teams like yours.
So, the next time you’re in a coworking space, remember: that a bit of planning, the right tools, and a focus on team culture can help you ace remote team management like a pro.
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